San Diego USATF
Adopted December 15, 1982
Revised December 15, 1993
Revised December 15, 1999
Replaced October 17, 2001
The name of this corporation shall be San Diego USATF (the "Association").
The purpose of this Association is to act as governing body for the sport of Athletics in San Diego and Imperial Counties, California. In connection with such purpose, this Association shall:
- develop interest and participation and be responsible to the persons and sports organizations active in the sport of Athletics
- sanction competition in Athletics in accordance with the provisions of these Bylaws
- conform to the sports rules of the National Governing Body for Athletics in the United States, USA Track & Field ("USATF"), and abide by the provisions of the Articles of Incorporation and Bylaws of USATF.
This Association shall be the governing body for the sport of Athletics in San Diego and Imperial Counties in the State of California under authority granted to it by USATF, and, within the limitations imposed on USATF, will be autonomous in its governance of the sport of Athletics.
The constituency of this Association shall be individuals and clubs, resident within the Counties of San Diego and Imperial in the State of California, who have gained membership in the San Diego USATF by payment of the individual or club membership fees set by this Association.
The annual meeting of this Association shall take place in the City of San Diego, California, in the last quarter of each year, beginning in 1982. Notice of such meeting shall be given either by (1) individual notice to each registrant at least two weeks prior to the meeting, or (2) notice published in locally-distributed Athletics publications in two successive monthly editions distributed no less than two weeks and six weeks prior to the meeting.
- Order of Business
At meetings of this Association, the following is the order of business:
- certification of voting members
- reading of minutes of preceding meeting
- Treasurer's report
- reports of Officers and Committees
- unfinished business
- new business
- election of Officers (at annual meeting in even-numbered years)
- Questions of Order
Questions of order shall be decided by the Chair in accordance with Robert's Rules of Order (Newly Revised) unless otherwise provided by these Bylaws.
Each individual member and one designee from each member club shall have one vote. There shall be no voting by proxy. Except as otherwise provided by these Bylaws, all matters shall be decided by majority vote of those present and voting. Upon majority vote at a duly convened meeting, this Association may authorize the conduct of a vote through the distribution and/or collection of ballots using the mail facilities of the U. S. Postal Service or any other service that may be authorized; the full procedure and subject matter for vote to be set forth in the authorizing resolution.
The Officers of this Association shall be a President, a Vice President, a Treasurer, and a Secretary, to be elected biennially, beginning at the Annual Meeting of this Association in 1982. Election of Officers shall be by secret, written ballot. In the event an Officer resigns or is unable to serve, the Board of Directors (see Article IX) of this Association shall (1) name a successor, or (2) call for an election of a successor for the unexpired portion of the term of said Officer.
- ELIGIBILITY AND DUTIES OF THE OFFICERS
All Officers are to be members of this Association at the time of nomination. The Officers shall perform the following duties and any other duties prescribed by these Bylaws or by the Board of Directors (see Article IX) of this Association.
The President shall preside at all meetings of this Association and shall be an ex officio member of all Committees. Subject to the direction of the Board of this Association, the President shall manage and supervise the affairs of this Association.
- Vice President
The Vice President shall perform assigned duties and, in the case of disability of the President, shall also perform the duties of that office until a successor is named.
The Treasurer (1) shall keep or cause to be kept a correct and complete record of account, showing accurately at all times the financial condition of the General Fund of this Association, and (2) shall keep or cause to be kept a record of all receipts or funds and disbursements on behalf of each Standing Sport Committee, and, at the option of the Standing Sport Committee, (1) shall transmit such receipts or funds to the Standing Sport Committee, or (2) shall deposit such receipts or funds and make disbursements as directed by the Standing Sport Committee.
The Secretary shall keep or cause to be kept all records of this Association and all minutes of this Association or its Board of Directors, and in general perform all duties pertaining to the office of Secretary.
- BOARD OF DIRECTORS
The Board of Directors (the "Board"), all of whom are to be members of this Association at the time of taking of office, shall comprise:
- the Officers of this Association
- the Chairman of each Standing Sport Committee
- an additional member of each Standing Sport Committee with a registration within San Diego USATF (as of November 1 of the previous year) in excess of 200 members
- the immediate past President or designee
- two at-large members to be elected from and by this Association
- one at-large member to be named by the President
- one member of the San Diego Track and Field Officials Association
- the Registration Chairman
The Board shall manage and supervise the affairs of this Association, and shall hold an organizational meeting at least once a year upon call by the President, and shall hold special meetings every two months during the year, unless the Board votes at a previous meeting to not hold one or more subsequent special meetings. The Secretary shall give or cause to be given 30 days written notice to each member of all Board meetings unless such notice is waived or modified by the Board.
The Board of Directors is specifically empowered to make assessments against the individual Sport Committees in order to conduct the business of this Association, and to transfer such assessment funds to the General Fund. All such assessments shall be apportioned to each Sport Committee in proportion to the registered membership in that Committee.
- STANDING SPORT COMMITTEES
Each Sport Committee shall:
- have jurisdiction over all Association championships in the particular sport it controls, and shall institute, locate, manage, conduct, or cause to be conducted such championships annually
- have exclusive control of the remainder, if any, of registration fees, club membership fees, and sanction fees, after deduction of amounts from such fees as are deemed necessary by the Board (see Article IX) to conduct the business of the Association, all such assessments being apportioned
- have the power to make special assessments on members of its own Committee, and to have complete control of such funds as are received from these assessments
The basic constituency of each Sport Committee shall be registered individuals who have chosen to designate that Committee to be their primary choice for voting purposes at annual or special meetings of their designated Committee. For competitive purposes, each registrant or member is eligible to compete in any sanctioned event conducted by any other Sport Committee.
- Annual Meeting
The annual meeting of each Sport Committee shall take place in the first quarter of 1983 or before. Thereafter, including 1983, the annual Sport Committee meeting shall take place in the last quarter of each year.
- Notice shall be as V (Meetings) above.
- Each individual member shall have one vote and each club shall have one vote. There shall be no voting by proxy. All matters shall be decided by majority vote of those present and voting. Mail votes may be conducted in accord with VI (Voting) above.
At the annual Committee meeting a chairman and two other members of the Board of Directors shall be elected.
- Committee Board of Directors
- The Committee Board of Directors shall comprise:
- the Chairman of the Committee elected at the annual meeting
- two Committee members elected at the annual meeting
- one member from each club which has chosen that Committee as a voting interest area
- an additional member of each club having 10% or more of the registrants within that Committee
- up to two Committee members named by the Committee Chairman
- Should a Sport Committee lack members enough to form a Board as indicated in X.E.1 above, the Board shall comprise at least a Chairman and the two Committee members elected at the annual meeting.
The President of the Association shall be empowered to name an interim or temporary Chairman to a Sport Committee until an election for a new Chairman is held by the Committee.
Amendments to the Bylaws may be made at the annual meeting of the Association by a majority vote of those present and voting, or by a mail vote conducted in accord with VI (Voting) above. Amendments to the Bylaws may also be made by a two-thirds majority of the Board at a meeting scheduled under IX.B.
- PETITIONS FOR SPECIAL MEETINGS OR FOR REMOVAL OF ELECTED OFFICIALS
Upon receipt by the Secretary (or, in the absence of the Secretary, the President) of the Association of a petition clearly stating reasons for so doing, a special meeting of the Association or a Sport Committee shall be noticed and held to consider the proposal(s) of the petitioners. Said petition must be signed by at least 15% of the registrants, either of the Association, or, in the case of Sport Committees, of those registrants who have chosen that Committee as their primary interest for voting purposes.
AMENDMENTS TO BYLAWS
The Membership accepted the Bylaws December 15, 1982.
On December 15, 1993, the addition of Article XI (renumbering subsequent), provided mechanisms for amending the Bylaws.
On December 15, 1993, references to the National Governing Body in Articles II and III were changed from The Athletics Congress (TAC) USA to USA Track & Field (USATF).
On December 15, 1999, the Association changed its name from San Diego-Imperial Athletics Congress to San Diego USATF.
Replaced October 17, 2001 to comply with revisions to USATF Bylaws